For
a part we purchase from the vendor, it has a vendor part # (or manufacturer part
#". Usually we'd like to mark a new part # for this part, according to our
material coding rules. Next time when we purchase the part again, we will use
our part # for this part on the purchase order. Then how to let the vendor know
which part we are purchasing?
A
traditional way is to write the vendor part # somewhere. In 2BizBox Box, we
provide a "Mfg Part #", which you can add in the Part's MFG info.
If
the same part has several vendors, just add as much manufacturers as you need.
Then,
when you are updating the PO of this part, you can choose to display the Mfg
Info on the PO:
This
is a submitted PO with Mfg Part #:
Then,
you can choose to print it with only MPN (Mfg Part Number) or both MPN and MFG
(Mfg Info.):
Besides
Mfg Part #, 2BizBox provides a more intelligent solution for users that both
the vendor and customer applied 2BizBox for trading -- Supply Chain Parts.
Supply
Chain Parts, allows vendor and customer that both applied 2BizBox to make
orders with part numbers of each. That means, when vendor and customer add
supply chain parts for each other, they can write their own part number on
orders, and the 2BizBox of the opposite side will automatically interpret the
part number to its owns. Furthermore, supply chain parts can be used on batch
receiving POs.
In
the following case, you will see how two companies, ABC Company as the Vendor
and XYZ Company as the Customer, use supply chain part to complete the
purchasing process.
Suppose
XYZ Company is going to purchase the part "XYZ007-A5" from ABC
Company whose corresponding part number is "ABC12-01-01".
1. Create SO by PO Exchange Data
In
order to create SO with PO exchange data, the vendor ABC Company should add
part number of customer's to its Supply Chain Part first. In "Sales Box -
Sales Order - Supply Chain Parts", click "2Add Supply Chain
Part":
When
adding a supply chain part, enter Customer Address ID and part number and then
choose the corresponding part number from the vendor's inventory. In this
case, ABC Company sets Supply Chain Part
for XYZ Company as "XYZ007-A5 and chooses Part "ABC12-01-01"
from its inventory:
Click
"2Add" to create the Supply Chain Part. When updating supply chain
part, re-confirm the mapping part # and click ""2Upate" to
finish.
Now,
XYZ Company can make the PO for "XYZ007-A5".
In
the PO Property page, click "2Export" will pop up the exchange data
window. Click "2Copy to Clipboard" to copy the exchange data.
XYZ
Company can save the exchange data to document and send it to ABC Company.
By
receiving the exchange data, ABC Company can open "Sales Box - Sales Order
- General", click "2Add Sales Order by Customer PO":
Paste
the exchange data to "VG Data" and click "2Add":
It
will turn to the updating SO interface, and you can see the Customer and Part
info successfully applied to this SO, and the Part # automatically replaced by
"ABC12-01-01".
2. Create Proforma Receiver and
Receive Multi-POs by Proforma Invoice Exchange Data
Receive
multi-POs is another function of supply chain parts. Let's take ABC & XYZ
Company for example either.
When
ABC Company prepares for shipping to XY Company, they use a proforma shipper.
Do as follow:
1.
Click "Related Information - Export Exchange Data"
2.
Check the items to be exported and click "OK":
3.
Copy the exchange data to clipboard and click "OK"
Now ABC Company can send
the exchange data to XYZ Company.
By receiving the exchange
data, XYZ Company should add the Supply Chain Part for "XYZ007-A5"
first, since this time, it is a mapping to vendor. Open " Warehouse Box -
Vendor Group - Supply Chain Parts" and click "2Add Supply Chain
Part":
Choose vendor ID (ABC
Company's ID) and the Part #, click "2Add":
Now XYZ Company can open
"Warehouse Box - Vendor Group - General" to create
the Proforma Receiver. Click "2Add Proforma Receiver":
Enter the vendor ID (ABC
Company's ID" and paste the exchange data, click "2Add":
It will open the "Add
Proforma Receiver" interface. The PO# , item, and Part # will be
automatically filled in. Click "OK" to create the Proforma Receiver:
When the Proforma Receiver
is created, click "2Receive" at the bottom：
You will see all the PO
Items are received in one time. The parts received by Proforma Receiver, will
be put in location named by "Receiver#.item".
